On Schedule - Inspection & Certification Management

Architected and engineered an end-to-end B2B SaaS platform for managing physical asset inspections, employee safety certifications, and automated compliance reminders. The system streamlines compliance and maintenance tracking, unifying them under a tiered SaaS architecture.

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System Architecture Blueprint for On Schedule - Inspection & Certification Management
On Schedule Dashboard Overview VERIFIED_ARCH
Architecture
Microservices + AMQP Queue
Infrastructure
Docker + PostgreSQL
Domain
B2B SaaS / Compliance
Deployment
AWS CloudFront & S3
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The Challenge

CTX_01

Managing physical asset inspections, fleet tracking, and employee safety certifications required a centralized, automated system. Previous industry methods relied on scattered spreadsheets and manual follow-ups, leading to costly delays, missed renewals, and compliance violations.

PHASE_ANALYSIS VERIFIED

The Solution

CTX_02

Engineered a centralized B2B SaaS platform utilizing a robust Node.js/Bun backend. Integrated automated cron jobs and RabbitMQ queues to seamlessly dispatch Twilio SMS and AWS SES email reminders, alongside a feature-gated Stripe billing system.

PHASE_ANALYSIS VERIFIED

The Outcome

CTX_03

Delivered a production-ready compliance engine that eliminated missed inspections. The system successfully gates features across multiple subscription tiers and provides offline-ready PDF reports for field audits and regulatory compliance.

PHASE_ANALYSIS VERIFIED
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TIER_01
STAGE #1

Frontend & UI Layer

Responsive dashboard and administration interfaces

// COMPONENTS

React & Tailwind CSS

Dynamic client-side rendering

FLOW: INGRESS
TIER_02
STAGE #2

Application Layer

High-performance API built on modern runtimes

// COMPONENTS

Bun & Express

Fast TypeScript backend API

Prisma ORM

Type-safe database interactions

FLOW: TRANSIT
TIER_03
STAGE #3

Background Processing Layer

Message broker and scheduling for automated alerts

// COMPONENTS

RabbitMQ

AMQP Queue for asynchronous tasks

Node-Cron

Scheduled inspection sweepers

FLOW: TRANSIT
TIER_04
STAGE #4

Data & Storage Layer

Relational data persistence and secure document storage

// COMPONENTS

PostgreSQL

Primary relational database

AWS S3 & CloudFront

Secure document & certificate storage

FLOW: STORAGE
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FEATURE_01 • Reminders Dashboard

Automated Email/SMS Reminders

Scheduled notification templates to alert clients and managers of upcoming or overdue inspections. Dispatched asynchronously via Twilio and AWS SES to prevent thread blocking.

#Automation #Twilio #AWS SES
FEATURE_02 • Fleet Tracking UI

Fleet & Asset Tracking

Comprehensive tracking for fleet vehicles, physical assets, and tools, including VIN logging, employee assignments, location tracking, and real-time maintenance statuses.

#Fleet #Asset Management
FEATURE_03 • Employee Certifications

Employee Certification Management

Dedicated dashboard for monitoring employee safety certifications, ensuring that valid, expiring, or expired documents are tracked proactively with automated alerts.

#Compliance #HR #Certifications
FEATURE_04 • Transaction History

Tiered SaaS Billing

Seamlessly integrated Stripe payment processing managing Basic, Pro, and Enterprise subscription tiers. Includes automated renewal tracking and feature-level access gating.

#Stripe #SaaS Billing #Webhooks
FEATURE_05 • Report Generation

PDF Inspection Reports

Dynamic programmatic generation and export of scheduled, completed, and overdue inspection reports for offline sharing, management review, and compliance audits.

#PDFKit #Reporting #Export
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TELEMETRY_01

3

Subscription Tiers Managed

TELEMETRY_02

100%

Automated Compliance Alerts

TELEMETRY_03

Zero

Dropped Notification Events

TELEMETRY_04

< 50ms

Average API Response Time

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Asynchronous Notifications

AUDIT_01

Integrating RabbitMQ with Twilio and AWS SES enabled reliable, asynchronous delivery of critical compliance reminders without blocking core API threads.

// Message Queuing

Decoupled the notification engine using RabbitMQ to ensure timely dispatch of SMS and email alerts, even during traffic spikes or third-party API rate limits.

SEVERITY: HIGH // RESOLVED STATUS: CLOSED

Stripe Webhook Synchronization

AUDIT_02

Implementing Stripe webhooks for subscription lifecycles required careful architectural planning to handle transient network errors.

// Idempotent Event Processing

Built idempotent webhook handlers to guarantee that subscription upgrades, downgrades, and cancellations were processed exactly once, preventing duplicate billing states.

SEVERITY: MODERATE // OPTIMIZED STATUS: CLOSED

Scalable PDF Generation

AUDIT_03

Generating comprehensive compliance reports on the fly required optimizing server memory allocation.

// Background PDF Tasks

Offloading PDFKit report generation to asynchronous background workers prevented the main thread from blocking during large multi-page compliance exports.

SEVERITY: HIGH // RESOLVED STATUS: CLOSED
[ SEC_06 // MORE_ARCHITECTURAL_DEEP_DIVES ]

TECH_DISPATCH // INSIGHTS

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